Purchase Order Detail Screen

The Purchase Order Detail screen provides a comprehensive view of the purchase order and it's status. 

• Header
• Status Card - Provides an overview of the order 
• Details
  • Summary
  • Items
  • Production Orders (orders submitted electronically only)

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Header

General information related to the purchase order is included in the header.

• Purchase Order #
• Contact
• Project
• Owner 
• Supplier
• Last status check - The system checks for status updates on purchase orders submitted to connected suppliers every hour.
• Actions
  • Share Order
  • Change Ownership

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Status Card

Purchase Order for Connected Suppliers

The following information will display in this section when orders are submitted electronically:

• Status - The current status based on the most recent order status notification from the connected supplier. For more details on specific status go to Purchase Orders > Order Status.
• Submission - Date the order was submitted.
• In-hands - The date you need to have your product(s).
• Account Number - Your account number for the supplier.
• Transaction ID - Confirmation number that the order was submitted electronically. A transaction ID appears when your purchase order has been received and accepted by the supplier. If it is in submission, draft state or declined, you will not see this number.

For orders that are in a status of Attention Required, an additional status field will display in this section. This information is sent by the supplier providing details why the order may need a follow up with the supplier. The supplier may send back additional details like who you need to contact at the supplier to resolve the issue. These details will be displayed in the Production Orders tab.

For more details on this status see Order Statuses for Connected Suppliers.

Purchase Order for External Suppliers

When a purchase order is for an external supplier it will be considered a manual order. The following message will display on the detail screen:

Purchase order #XXXX belongs to a manually added supplier

• Purchase order status is not automated. Change the status by clicking on the status drop down.
• Share this purchase order with the supplier to submit and confirm order.
• Shipping carrier and method will be chosen by the supplier to reach your shipping destination by the in-hand date.

The following information will display in this section for manual orders:

• Status - The current status of the order.
• Submission - Date the order was submitted.
• In-hands - The date you need to have your product(s).
• Account Number - Your account number for the supplier.

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Details

Summary

This tab will provide an overview of the details of the purchase order:

• Prepared by
• Prepared for
• Supplied by
• Ships To
• Logistics

Items

This tab will provide the product(s) on the purchase order. The overview of the product(s) includes:

• Product Name
• Sizes
• Color
• Quantity
• Cost
• Total Units
• Total Net

This section also includes details about decorations (if included) and indicates whether or not a digital art proof is required for the order. Digital art proof can be required for products that include decoration when the purchase order is created. 

Production Orders

This tab will display only for orders submitted electronically to connected suppliers. The supplier will provide a factory order status which will be displayed on this tab. 

If an order is in the Attention Required status, this tab is where more details may be displayed regarding that status. If a supplier provides details like a contact name and phone number, those will be displayed here.

For more details on the factory order statuses see Order Statuses for Connected Suppliers > In Progress.

 

Updated June 24, 2025 17:43